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The European Single Procurement Document, or ESPD, is basically a long form that companies fill out when they want to take part in a public tender anywhere in the EU. It works like an early checkpoint. By submitting it, you are basically telling the buyer yes, we meet the basic rules, we are allowed to compete, we are financially stable, and we are not dealing with any big legal or compliance issues. Instead of uploading a mountain of certificates right away, the ESPD lets you answer a set of standard questions. The buyer only asks for the actual documents later if you get shortlisted or win.
The form covers several areas that help the buyer quickly understand who you are and whether you meet the basic requirements.
Things like your legal name, registration number, and contact details so the buyer knows exactly who you are.
This is where you confirm you do not have unpaid taxes, major legal problems, or anything that would immediately disqualify you.
Buyers want to know you can actually deliver the contract, so this usually means sharing your turnover or similar financial info.
This is where you show your relevant past work, any certifications you hold, or anything else that proves you can do the job.
If you are teaming up with other companies or relying on subcontractors, this section explains who they are and what they will handle.
Most teams fill out the ESPD through their national procurement portal. These portals guide you through the form, although some are easier to use than others. Plenty of suppliers also turn to tools like ESPD.eu or the Virtual Company Dossier because they can store previous answers, auto fill fields, and generally make the whole thing a little less painful.
The idea behind the ESPD is simple. Before it existed, suppliers had to upload the same certificates and proof documents every single time they bid for something. It was repetitive, slow, and honestly pretty messy. The ESPD cuts out a lot of that early-stage paperwork and makes things clearer for both sides. Buyers get the information they need without digging through huge files, and suppliers avoid spending hours reattaching the same documents over and over again.
No. The ESPD is a self declaration form, so you only provide the actual certificates and documents later if the buyer shortlists you or selects you as the winning bidder. The early stage is just about confirming that you meet the basic requirements.
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