Loopio vs Responsive

TLDR: Loopio and Responsive are tools to help you write proposals and respond to RFPs. They are set up like old-school project management programs. Users report that they have many of the same challenges when it comes to setting them up, keeping them updated, working with teammates, and getting things done fast.

	Loopio	Responsive
1-liner	Project management for proposals and RFP responses.	Proposal and RFP response management.
Free Trial	No, there is no free trial offered by Loopio.	No, there is no free trial offered by Responsive.
Self Service	No, Loopio sales team is involved in all PoV deployments	No, Responsive sales team is involved in all PoV deployments
Pricing	You must contact Loopio directly, speak with a sales person, and jump through several hoops before learning pricing. Annual plans only.	You must contact Responsive directly, speak with a sales person, and jump through several hoops before learning pricing. Annual plans only.
Setup time	Days/Weeks	Days/Weeks
Answer Generation	Unlimited	Unlimited
Easy Knowledge Base Setup	Requires users to set up a Q&A library using a rigid document structure that needs constant maintenance.	Requires you to set up a Q&A library using a rigid document structure.
Automated Questionnaire Answering	Requires complex column mapping, highlighting, and setup before answers are generated.	Requires manual column mapping, document highlighting, and setup before generating answers.
Automated Knowledge Base Maintenance	Loopio requires users to manually review and update the answer library.	Requires you to manually review and update your Q&A library.
3rd Party Chat Integrations	Loopio integrates with CRM tools but lacks Chat integrations for tools like Slack and MS Teams	Integrates with CRM tools but lacks Chat Integrations for live Q&A
Easy to use UI	Complicated interface focused on project management. There’s a steep learning curve with minimal training + self serve.	Complex UI with numerous project management features. Requires a time-consuming learning curve.
Automate Web-based Questionnaires	No, questionnaires must be uploaded manually to Loopio’s dashboard	No, questionnaires must be uploaded manually
Live Chat Support	No, you must open a ticket during business hours.	No, requires opening a ticket system and responds during business hours.
Excel Support	Yes	Yes
Word Doc Support	Yes	Yes
PDF Support	Yes	Yes
G2 Ratings	4.6/5	4.5/5
Gartner Ratings	4.4/5	4.2/5

Why users choose Loopio or Responsive

How do Loopio vs Responsive reviews compare?

Loopio has over 800 reviews on G2 with a high rating of about 4.6 out of 5, and around 15 reviews on Gartner Peer Insights with a mid-4 star rating. Users frequently praise the tool's centralized library for answers, its features for teamwork, and its ability to keep all responses consistent. However, a common complaint is that the initial setup and the ongoing work to keep the answer library updated require a lot of time and effort.

Responsive (formerly RFPIO) has even more reviews, with over 1,200 on G2 and a rating of about 4.5 out of 5, based on 55 ratings on Gartner Peer Insights. Reviewers often highlight its strong tools for automation and collaboration, which are helpful for managing complex proposals across multiple teams. While these features are appreciated, some reviews point out that the system can be difficult to learn and that users still need to manually edit and fix the content the tool automatically creates.

In summary, Loopio's reviews usually focus on its strong organization and how easily content can be reused, while Responsive's reviews focus on its helpful automation and collaboration features. Both tools receive good overall scores from users, but both also have common comments about the difficulty of setting them up and their complexity when compared to other tools that are more focused on being fast and automatic.

Why do people choose Loopio or Responsive, and how do they differ?

Loopio and Responsive are both popular RFP tools, but teams tend to choose between them based on workflow preferences and scale.

Loopio is often chosen for its structured content library and strong collaboration features. It works well for teams that need consistency, repeatable answers, and clear ownership across proposals. Setup can take time, but it pays off for organizations with high RFP volume and established processes.

Responsive is typically favored by larger teams that want robust workflow management, integrations, and reporting. It supports complex review cycles, permissions, and enterprise level requirements, which makes it a good fit for organizations with strict governance, though it can feel heavier to manage.

In general, Loopio appeals to teams focused on content reuse and collaboration, while Responsive suits teams that need advanced workflows and enterprise controls.

How do Loopio and Responsive handle web based questionnaires that can’t be downloaded?

Loopio and Responsive handle non downloadable web questionnaires in similar, mostly manual ways.

With Loopio, teams usually copy questions from the website into Loopio to generate or reuse answers, then paste the responses back into the web form. This allows teams to leverage their content library, but it can be time consuming for long or complex questionnaires.

Responsive follows a comparable approach. Users typically extract questions from the web portal, work on responses inside the platform using existing content and workflows, and then manually enter answers back into the website. Responsive’s workflows help with review and approvals, but they do not eliminate the manual copy and paste step.

Overall, both tools support answering web based questionnaires, but they still rely on manual steps when the questionnaire cannot be downloaded or imported.

Do Loopio or Responsive require manual answer matching or a strict Q&A library setup?

Loopio and Responsive both rely on structured Q&A libraries, though the level of effort can vary.

Loopio requires teams to build and maintain a curated answer library. Questions and answers are matched based on keywords, tags, and metadata, which means some manual setup is needed upfront and ongoing maintenance is required to keep content accurate and relevant.

Responsive also depends on a structured content repository, often with more advanced tagging, fields, and workflows. This can mean additional time spent on configuration and governance, especially for larger teams, but it helps ensure consistency and control across responses.

In general, both tools emphasize manual setup and library management to power answer matching and reuse, with Responsive offering deeper controls and Loopio focusing on ease of use within a structured framework.

What is Loopio’s content library compared to Responsive’s knowledge base, and why do teams use each?

Loopio and Responsive both use centralized knowledge bases, but they are designed for slightly different team needs.

Loopio’s content library is built around reusable, approved answers. Teams use it to quickly respond to RFP questions with consistent language, reduce duplicate work, and collaborate across sales, product, and legal. It is especially useful for teams that want a straightforward way to manage and reuse content without heavy process overhead.

Responsive’s knowledge base is more robust and enterprise focused. It supports detailed metadata, permissions, workflows, and analytics, which helps larger organizations manage complex review cycles and compliance requirements. Teams use it to enforce governance and maintain accuracy at scale, even though it can require more setup and ongoing management.

Overall, teams use Loopio for simplicity and collaboration, and Responsive for deeper control, structure, and enterprise level governance.

Why Teams Choose 1up over Loopio and Responsive

95%
Faster questionnaire completion. WalkMe and JumpCloud slashed response time after implementing 1up.
2x
Faster questionnaire automation without the need for manual column mapping.
100%
Support for file types including Excel, Word, PDF, and even Web Portal based questionnaires.

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